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Meryl SchafferSpectator
Check the Forms page in the Resources section of this website. My Consent form is a version of what is there.
Cari
Meryl SchafferSpectatorYes, congratulations Heather!
The majority of my work is virtual, and I agree with Barbara that once the contract is signed I bill my clients for all the time spent on them. That includes reviewing past information and setting up the systems for their bills and mail and finances.
I would also be happy to chat offline if you want.
Cari
info@CarisCustomOrganizing.comMeryl SchafferSpectatorIf you are still talking about that high net worth client and not a fiduciary situation…
I find that every company is a little different. Usually it takes having the client on the phone to give them permission to discuss something with me. They can also permanently add your name to an account if it is something that involves repeated calls.
I find it is rare that a call is needed for most bills, so I usually wait until there is an issue and then get my client on a conference call to give permission. Sometimes all it takes is saying I am their DMM, and they will talk with me.
Meryl SchafferSpectatorHi Danielle.
If the bank account has bill pay, then you could certainly pay the Vendors through the bill pay system without logging into the specific vendor sites. Maybe your client could change the email notifications on all the bills to go to you?
That being said, I find that to really be able to serve my clients well, I need to have access to these logins. There is really very little security risk in sharing non-banking logins, so I would ask again. It would make your clients job much easier.Cari
Meryl SchafferSpectatorHi Cierra.
I offer both services, and I enjoy having the balance. For me the majority of the bookkeeping is done remotely, so I enjoy having office time balanced with seeing people in person.
I’m not sure what your specific concerns are, but feel free to reach out if you have any questions.
Best,
Cari
info@CarisCustomOrganizing.comMeryl SchafferSpectatorYes, I do.
Meryl SchafferSpectatorIf you can access her Medicare website, you just have to create a drug list and then the site will give you all the available plans and her cost for each one based on the drug list.
It is not very easy for our clients to use this tool, but pretty easy for us.
Cari
Meryl SchafferSpectatorI recently signed up for Hubdoc, but so far I am not impressed. When it works, it is great, but there are too many connections (banks) that it is just not working for, so it is taking more time than it is saving.
I love the idea, so I’m sad it is not working.
I do use Filethis.com for several clients, and even the free version for 6 accounts is nice. Quick and easy and lets us get rid of paper statements knowing they will automatically be downloaded onto their computers.
Best,
CariMeryl SchafferSpectatorHi John.
I am a QBO Pro, so I would be happy to try to answer your questions.
If the 3 businesses are all DBAs under one Corp, then you could use the same QBO account. However, if they are 3 separate corporations or have different stake holders then you would need 3 different QBO accounts.
QBO does have a deal for accountants where you can purchase 5 accounts for $5 each – but you do have to purchase all 5 at once and it needs to be for new accounts. They are also currently offering a $5 deal for second and 3rd companies for one client, but it is a limited time deal and then reverts to full price (or wholesale).
Going forward she needs to get different credit cards for each business, and certainly for personal. Unless they are all just DBAs, in which case it is still advisable but not as necessary.
For the past, I would use “Capital Contributions to/from” for each business as Kim suggested, or Owner Draws or Shareholder Draws depending on the type of business. But then you have to manually enter the transactions in the correct accounts.
For Businesses I would not recommend using Quicken personally.
I’m happy to answer any more questions if you want to email me.
Best,
Cari
info@CarisCustomOrganizing.comMeryl SchafferSpectatorHi Jennifer.
This is exactly what Classes are for, and they work really easily. If you are a QBO accountant user, you can even assign classes to batches of transactions, so you could get the history corrected pretty quickly. If that is your only hesitation for using classes, then I would do it.
Another way would be to have two sets of Accounts (ie COGS – Distillery and COGS – BAR) and then customize and memorize a P&L for each one.
You can customize your P&Ls by Vendor, but in my experience it is easy to miss one and then the numbers are off.
I assume this is one business, and therefore I would not recommend having 2 different QBO accounts for tax purposes.
I’m happy to answer any questions if you want to email me.
Cari Dawson
info@CarisCustomOrganizing.comMeryl SchafferSpectatorI would say that it really makes things so much easier. Signing in and out of all my different client’s accounts all day would be such a headache without a password manager – not to mention so much less secure.
I am a huge fan of Last Pass, so I will answer your questions for LP. Although each of the different systems have different features available.
Yes, you can organize all your passwords into folders, and with the Premium version you can give your client access to that folder. This way if either of you make a change to a password, you will both have it.
LP does not have 2 step authentication, so this is not an issue. And your client would have their own LP account – with access to your shared folder. If you are asking about accounts that are set up with 2-step, then a password manager doesn’t change anything.
When you ask about Quicken / Quickbooks, are you referring to the bank sync in these? Those passwords are stored within Q / QB, and are not connected to your Password program – so if a change is made then you must make it manually in both. Is that what you meant?
I’m happy to answer any more questions if you want to email me.
Cari
Meryl SchafferSpectatorI find Quicken Deluxe to be perfect for my clients. I prefer to use Banks for Bill Pay, so don’t need that feature.
I believe you were just asking for use with your clients, but if you are also thinking about your business, I would definitely recommend Quickbooks or another small business accounting tool before Quicken for your own business books. I am a big QB Online fan.
Cari
Meryl SchafferSpectatorIf you are on the old QBO Payments subscription, you can call to upgrade to the new one. On the new one the deposits take longer to get to you, but the ACH payments are free.
There is also an option with no monthly fee, where the CC rate is a bit higher, but makes more sense unless you have a large volume of charges every month.
Meryl SchafferSpectatorJust be aware that Venmo is not intended for business use. It is a PayPal product, and you can use PayPal for a fee. You would have to be set up as a Venmo Merchant, and currently they do not support businesses that are selling goods or services in person.
As a small business bookkeeper I find that many businesses are unknowingly starting to use Venmo, but it is strictly against their policy.
Just thought I should put that out there.
Meryl SchafferSpectatorI use Quickbooks Payments with Quickbooks Online. I usually get payment through ACH, which is free, but can turn on the credit card function for a particular client and it is cheaper than Square or PayPal.
If you are a QBO user, this is a great option.
Cari
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